But capturing and keeping the attention of 16 successful and driven small business owners who suffer (in my opinion) from short attention spans, takes a lot of planning to make our 4 hours together worth it for all!
There are 11 items on my agenda. Nine of them consist of sharing information, what's the end result, and what action steps do we need to take to accomplish our goals.
The other two items are more intense and require time to actually complete the activities during meeting time.
Without focus and proper planning, it would be like 16 cats chasing one mouse - I'd be the mouse and get devoured! LOL
Using my 15 minute formula, I was able to break the components down into smaller pieces. It will be easier to stay on task and keep focus. Here's part of my strategy:
1. Mix up the meeting. Fifteen minutes out of every hour will be spend in some type of small-group activity and discussion. This will change the energy and keep our minds alert.
2. Lunch will be spent sharing personal success stories. This way we can learn more about each other at a much deeper level while we are eating. It builds good will, trust, and credibility. Plus it's fun!
3. Snacks and lunch are light and low carb to avoid our minds taking a nap.
4. Get them involved! Several of my team members will be sharing information with the group on the area they've mastered. It highlights them and their accomplishments, lets the other members hear it from a different perspective, and gives both me and the audience a break from having to listen to me!
5. Keep it a dialog, not a monologue. People don't like to be "talked at". They like to share, be engaged, and know that their input is important, valued, and definitely be taken into consideration as we work to achieve our goals.
6. Have it in a location where no one has "home court" advantage (including me). Having an "advantage" can sometime pull unconscious power plays into the mix. When we work together in harmony, we truly will achieve more and make a bigger difference and impact in the lives of others, which is why we are doing this!
7. Give sincere, genuine praise and appreciation. They are a blessing in my life and I need to make sure they know it (without being gushy, of course!)
With short 15-minute segments, time will fly and we'll accomplish everything on our list.
If you have a big task in front of you any you're feeling overwhelmed or paralyzed - maybe a group meeting, writing a business plan, writing a procedure manual, or planning for a large crowd for the holidays - I can help! Drop me an email so we can schedule your free 15-minute consultation. You'll be glad you did!