We're all given the same 24 hours each day... I know, I know. You've heard it before. But hear me out. If you could add 2 hours to your day, you'd have a total of 26 hours! What would you do with those "extra" 2 hours? Would the activities and tasks you are currently spending your time on ease into this "extra" time? If so, would the extra 2 hours truly impact your business and your life?
Or would it be just 2 more hours of the "same-old, same-old"?
Obviously we can't add 2 extra hours to our day. But we CAN change our activities so it feels like we have an extra 2 hours.
Think about it for a minute - Sir Richard Branson, Oprah, Warren Buffet, Tony Robbins each have only 24 hours in a day yet they accomplish so much! And if they can do it, so can we! But it takes a change in our thought process, our habits, and our routines to make the necessary changes to "add" 2 more hours to our day.
Here's the plan:
1. Before leaving your desk/office for the day, make a list of all the things you need to do the next day. Then list them in order of importance.
2. Get up at least 30 minutes earlier than usual. Fill this time with inspirational and motivational material or music. Do not listen to the news. It's depressing and the reality is: can you really do anything about all the crap going on? Can you stop the violence? Can you convince politicians to stop arguing and work for the good of the country and its citizens? Can you control the weather? Of course not! So why fill your head and heart with stuff you have no control over. What you put in your mind the first hour of the morning will influence the rest of your day, whether you recognize it or not.
3. The next morning when you arrive, DO NOT check emails, phone messages, etc. They are time-suckers! Instead, spend 4- 15 minute blocks of high-focus time on your top goal. When other thoughts, ideas, and things to do come to your mind, just jot them down quickly (so they aren't lost). In the short break between each 15-minute block, organize these new thoughts into your day if it fits.
4. Schedule 2-3 times during the day to return phone calls and check emails. Change your voicemail daily. This lets people know that you are in the office and what time you'll be returning calls. In the message, ask the caller which time works best for them,what is the best number call back at, and how can you help them. This will eliminate phone tag; the person knows about when you'll be calling back so they can get on with their day, and they won't keep calling back trying to "catch" you to see if you heard their message! Plus you'll know the reason for their call so you can have the information at your fingertips when you return the call.
These 4 effective and strategic tips will add at least 2 hours of more productive time to your day. Getting more done in less time will allow you to spend more time doing the things you love with the people you love.
Let me know what you think!