I have the opportunity to provide several different trainings on a regular basis. As much as I love sharing great information and ideas with the people who attend, I found that I was missing needed items or supplies when I got to the training. Occasionally I'd need to improvise due to my lack of organization. So I decided to 1-time my training bags.
First, I made a list of the items needed: markers, pens, receipts, change/money bag, and timer. I added them all the my bank-style money bag.
Next, I looked at each individual class. What supplies did I need? I made a checklist with the name of the class or training on the top. These items included things like index cards, tripod easel, easel pad, remote for projector, extra batteries, projector, computer, handouts or workbooks, flyers, my business cards, etc. I slipped the checklist into a clear plastic page protector.
Each of these classes has individual workbooks or worksheets. I put the materials in a cloth or canvas reusable bag and labeled each one according to the name of the class. I slipped the "checklist" in front of the other materials.
The night before the class, I simply look at the checklist and gather the materials needed that aren't already a part of the bag, such as the money bag, etc. I keep the items that are used for multiple classes such as the projector, remote, etc., next to these bags. This makes them easy to grab, stow in the car, and have with me for the training.
This simple, yet effective process allows me to focus on what's most important - sharing great ideas, thoughts, and insights with the people who attend the trainings.
Think of 1 action you do multiple times but where you occasionally forget needed items. Take 15 minutes and create a checklist. Store it for easy access. The time you spend now can save you lots of time, energy, and frustration later!