Every day I work on my clients to-do lists - I am the person they delegate everyday tasks to. It is my job to get them done correctly, on-time, and within the specified budget. Because of the activities and jobs I do for these clients, their time is freed up so they can work “ON” their business instead of just “IN” it.
As I thought about the service I offer to others, I began to wonder about my own business. When do I have time for the things I need to do to grow my business?
Sue’s coaching session gave me the help I needed: a timer kept me on track; my calendar reminds me of what I am doing and why; short, 15-minutes sessions allow me to stay focused and be extremely productive!
I wrote everything I had to do for my clients and myself into a quick list and set my timer for 15 minutes per task. Yes, there are things that take longer than 15 minutes, but I could at least get them started and then decide how much more time to devote to them!
My to-do list looked like this:
- Change the Thank You URL
- Switch Autoresponder tips around
- Find a Live Chat Software
- Change fonts on a website
- Create a weekly email to keep my client in touch with her consultants
- Create a spreadsheet of all the sales during a month
- Create a new website for a client in WordPress
- Create a new website for myself in WordPress
- Enter all time tracking into invoices to be sent at the end of the month
- Do all social media posts
- Create events in Constant Contact
- Create a blog
- Check emails
- Answer emails
The list could go on and on. I stopped when I hit 20 different things and then started prioritizing them. That took 15 minutes, but saved me tons of time later in the day. By prioritizing the tasks and estimating the time each task would take really made my day fly by smoothly and so easily. Each task then went onto my calendar with my favorite color coding which allows me to remember who I am working for at the moment.
I set the timer and worked for 15 minutes on each item on the to-do list. I then decided if 15 more minutes would get the task complete or if it needed more time. If I completed a task early I marked that down so that I knew the next time that it took less time.
This system allows me to begin each day with a clear plan of action and time frame for the planned activities. I know at a glance how my day is going! As a result, I am excited to start each day and I feel good when I leave my office at the end of the day because of all I've been able to accomplish!
By applying Sue's 15-minute solutions, time opened up during the day where I could bring on additional clients as well as work “ON” my own business! Thank you, Sue!
Samantha Bassett, Owner of Go2Girl Minnesota Virtual Assistant Company.
I take the tedious time consuming/data entering/report compiling/email writing/updating social media sites and many of the other daily tasks off their to do list. A quick, scheduled, daily/weekly call is all that I need to help them succeed in getting the tasks complete.
Samantha Bassett with Go2Girl Minnesota – Adding the personal touch to your virtual project.